Organization: Catholic Relief Services
Country: South Sudan
Closing date: 05 Feb 2017
JOB TITLE: Advisor II-Risk Management & Compliance
DEPARTMENT: CRS/SOUTH SUDAN – OPERATIONS DEPARTMENT
LOCATION: SOUTH SUDAN
REPORTS TO: Deputy Country Representative-Head of Operations (DCR-HoOPS)
The position assists the CRS/South Sudan to develop, analyse and implement systems which allows the agency to increase operational efficiency, promote competitive functions in different operational areas within an environment of compliance and adequate Risk Management. The Position assists CRS/South Sudan to develop the capacity to proactively manage risk and be compliant with agency and donor policies and standards. The position will also be instrumental in country-level capacity-building in identification, assessment and management of all categories of risks identified in CRS’ Risk Disclosure Report, Internal Audit reports and through Risk Assessments.
• Coordinate compliance trainings (startup workshop) for large grants.
• Support the roll out of the risk management strategy of the agency.
• Actively support creation of a risk management community of practice.
• Monitor the implementation of CRS/South Sudan risk register.
• Serve as a resource person on compliance and audit issues.
• Develop comprehensive annual compliance review plan covering all areas of risk (identified in the Risk Disclosure Report) for regional management approval.
• Prepare quarterly Risk Disclosure Reports ensuring that significant risks are captured and reported.
• Take investigation assignments as and when needs arise, assess and evaluate systemic and operational factors contributing to the problem, and offer actionable recommendations. Actively Network with other International Humanitarian agencies including Transparency International and keep the CRS/South Sudan Management aware of what is happening in the field of Risk Management in the humanitarian field as a whole and in South Sudan in particular.
• Provide technical assistance to CRS/South Sudan Operations’ Teams to strengthen the various managements systems in place, formulation of additional systems/processes, as needed, and to provide recommendations to ensure that such systems are compliant with Management Quality standards.
• Review Annual Internal Control Assessment systems annually to validate assessment coverage, process and rating as per Internal Control Policy.
• Monitor and access the internal control structures of the country programs and their capacity to fully comply with applicable laws, donor requirements and CRS policies and procedures.
• In collaboration with CRS/South Sudan DCR-HoOPS perform onsite reviews and capacity assessment of large grant recipient (local partner and A-133 filing agencies). This involves review and assessment of management structure (segregation of duties) and evaluation of internal control systems, financial, property and record management, etc.
• Assist CRS/South Sudan in preparation of capacity strengthening plans.
• Compile and review reports/documents with data on compliance status and risk management (Risk Disclosure Reports, Internal Control Questionnaires, internal and external audit reports, etc.), as well as risk-related data from internal or external resources with current or potential impact on CRS operations; prepare trends analyses with recommendations for addressing systemic issues to preempt potential risks for review by regional management.
• Ensure overall compliance with Patriot Act and relevant reporting requirements.
Systems, Policy and Institutional Strengthening support
• Work with the DCR-HoOPS to develop trainings on compliance, systems and internal control issues.
• Review, assist and update project plans related to the rollout of new processes and systems.
• In Coordination and Collaboration with CRS/South Sudan Grants Manager, ensure CRS/South Sudan use partner assessment with SRFMP tool.
• Ensure CRS/South Sudan conducts partners mapping and risk profiling.
• In collaboration and coordination with Grants Manager, support CRS/South Sudan in the implementation of its partners’ institutional capacity improvement plans.
Commodity Management support in coordination and collaboration with Commodity Management Team and Finance Manager
• Monitor In-kind Receipts, distribution and inventory reports.
• Regularly review and assess country compliance with In-kind and Commodity Management accounting requirements of CRS policy and federal awards.
• Review commodity stock reports and reconciliation with CSR and RSR records to ensure accuracy before submission to HQ.
• Monitor commodity bookings by CPs on a monthly basis and review supporting documents for commodity and in-kind bookings in excess of $ 100k.
• Support country Commodity Accounting staff with developing work plans to resolve any commodity related issues.
Audit Preparation and Follow-Up
• Serves as main contact person for Internal and External audits
• Leads ad coordinate Internal and External Audit for CRS/South Sudan: before the audit – during the audit – after the audit
• Create and maintain audit report files for CRS/South Sudan internal and external reports on the SharePoint
• Promptly follow up to close audit recommendations in collaboration with the DCR-Head of Operations. This involves participation in the development of audit closure action plans and follow-up to ensure timely submission of responses to the HQ Internal Audit Department.
• Provide summarized quarterly audit status report to CR, DCR-HoOPS and Finance Manager.
Internal Control Survey
• Lead and conduct CRS/South Sudan ICQ survey
• Compile all ICQ survey results develop Corrective Action Plan for any areas for improvement
• Monitor the Implementation of the ICQ/CAP and provide support to ensure effective closure of the internal control issues
• Coordinate with the DCR-HoOPS the submission of monthly ICQ-CAP status report
• Conduct unannounced visit to CRS/South Sudan Departments and Field Offices to ensure effectiveness and efficiency of the CAP and Internal Control System in place
These are rooted in the mission, values and guiding principles of CRS and used by each staff member to fulfill his/her responsibilities and achieve the desired results.
• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning
Key Working Relationships:
Internal: Country Representative, DCR-HoOPS, Operations Manager, Finance Manager, Grant Manager, HR Manager, Procurement Manager, HOP, EARO regional staff.
External: Auditors, Partners, Consultants (in coordination with CR, DCR-HoOPS, HOP)
• Master’s degree in finance, business administration or accounting required.
• Professional qualification in accounting (ACCA, CPA or equivalent) preferred.
• Strong knowledge U.S. government and other donors’ funding regulations for International NGO's.
• Strong computer skills. Proficiency in MS Office required.
• Minimum five years’ relevant work experience with an NGO, of which three years should be in USG finance and compliance.
• Auditing experience, a plus.
• Demonstrated ability in building capacity and providing training and technical assistance, and experience working with church partners.
• Proven ability to be an effective supervisor of staff of varying levels of responsibility.
• Self-guided, strong organizational and planning skills.
• Ability to work independently and under pressure.
• Excellent communication, coaching and facilitation skills.
• SUN System/ Q&A exposure and competence will be an added advantage, or ability to learn quickly.
The position requires at least 50% travel within CRS/South Sudan project implementing areas and field offices with limited amenities, as well as attendance at internal and external assignments, when requested.
Foreign Language Required:
Excellent English language oral and written communication skills required. Arabic knowledge is a plus
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Equal Opportunity Employer
How to apply:
Apply online: http://bit.ly/2hWZ5k9