South Sudan: Senior Operations Manager

Organization: Carter Center
Country: South Sudan
Closing date: 09 Jan 2017

The Senior Operations Manager will assist in the implementation of interventions against Guinea worm disease (GWD) in all identified villages/localities with endemic transmission of GWD. The Contractor will assist the SSGWEP to strengthen its capacity to provide closer oversight over the distribution of supplies and resources required to support interventions to stop transmission of GWD in South Sudan.

A. Work with the SSGWEP Director, with The Carter Center Country Representative (CR), and Deputy Country Representative (DCR) under direct supervision by the DCR to South Sudan, as well as with Ministry of Health (MOH) authorities to perform, as appropriate, the duties listed below.

  1. Assist the CR and DCR to supervise and monitor transportation, procurement, and operational management of The Carter Center supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.

  2. Ensure a safe, respectful, efficient, effective, and clean work place while building a sense of team by giving all staff the opportunity to grow professionally and utilize their skills and experience.

  3. Serve as the procurement officer for Juba, ensuring that all purchases for the organization are done transparently and fully in-line with established procurement guidelines at all times.

  4. Provide overall supervision and coordination for supply chain operations and TCC logistics officers (logistician and compound manager). Specific duties will include the following:

a. Assist Juba Operations Officers in daily planning and execution of activities;

b. Serve as primary approving officer for sub-office supply requests;

c. Ensure sub-office supply requests follow proper protocol;

d. Track non-available items and submit weekly request, if necessary, to CR and DCR;

e. Coordinate all incoming and outgoing shipments while always prioritizing field technical needs;

f. Track shipments in process;

g. Serve as a direct supervisor of Regional Operations Managers; and

h. Investigate and report on any discrepancies between waybills and received items.

  1. Under the direct supervision of the CR and DCR, serve as primary finance approving officer for Juba petty cash payments and supply requests less than $ 500.00 USD.

  2. Verify that TCC assets, materials, supplies, and financial resources are being used in an honest and transparent fashion. Ensure TCC-supported programs maintain accurate inventories of all physical resources through the following:

a. Ensure stock delivered to supply hub is verified upon delivery;

b. On a weekly basis, ensure through physical checks that stock cards and inventories are up to date and weekly inventory is submitted by staff to Juba. Any discrepancies between stock cards, inventories, waybills, and physical counts must be reported weekly to the CR and DCR;

c. Ensure inventories accurately reflect all compound and transport workshop tools and equipment;

d. Ensure system of internal asset control including a properly documented waybill system;

e. Verify inventories on a weekly basis and ensure inventories are disseminated in a timely fashion to Juba and sub-offices; and

f. Along with the relevant field program manager, maintain effective asset controls and tracking for all sub-offices.

  1. Assist the CR, DCR, ROMs and Regional Coordinators to develop annual shipping plans for supplying all sub-offices in the area-of-responsibility with all needed resources for a calendar year.

  2. Along with the Operations Managers, assist in needs forecasting and procurement planning on an annual basis.

  3. Report the following to the CR and DCR on a monthly basis:

a. Activities and findings including status of ongoing shipments, discrepancies between sent and received items, and result of weekly inventory checks;

b. Challenges and Actions Taken in Response;

c. Recommendations for TCC Operations Department at the sub-office, supply hub, and national level. Recommendations and findings must include finance, transportation, procurement, and administrative topics.

  1. Perform other duties as required and/or assigned.

Senior Operations Managers are primarily supervised by National Coordinators for the country GWEPs, The Carter Center's Country Representative and Deputy Country Representative, and more regularly and directly by Regional Senior Technical Advisors.

Senior Operations Managers are independent contractors and as such are offered short term contracts up to 180 days (6 months). A contractor may be offered multiple successive contracts over time. The contract provides a daily honorarium commensurate with experience and education. The daily honorarium can vary, however, the starting rate per day is usually US$ 175.00 based on work experience. The contract also provides a daily rate to provide for accommodation, meals and incidentals. The transportation costs (transatlantic flights, in country flights and land movement) are provided as well.

Other requirements are:

· Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of inventories.

· Demonstrated ability to build team work.

· Ability to make sound work judgments under difficult conditions, and to become technically effective with minimal level of attention from supervisors.

· Sound personal and professional conduct, and respect for the work of The Carter Center and the Ministry of Health of South Sudan.

How to apply:

To apply, please send CV and cover letter to guineaworm.recruitment@cartercenter.org . Subject line must include: Application Senior Operations Manager Position. All documents must be in Microsoft word or PDF format. In the body of the e-mail, please indicate where you saw the job posting.

Only finalists will be contacted.