South Sudan: Staff Coordinator

Organization: Polish Humanitarian Action – Polska Akcja Humanitarna
Country: South Sudan
Closing date: 28 Nov 2016

General information:

  • Organization: Polish Humanitarian Action (PAH)
  • Position: Staff Coordinator (1 position to be fulfilled)
  • Location: Juba
  • Contract details: 3 months Probationary Period with the possibility of the extension
  • Starting date: ASAP
  • Recruitment open to national/international staff

What PAH is about:

Polish Humanitarian Action (PAH) is a non-governmental organization employing people who want to make the world a better place. For over 20 years, we have been providing relief in big and small emergencies worldwide alongside with running missions in several countries in crisis. Our interventions of both humanitarian and development character have been carried out in 49 countries so far. We concentrate on ensuring sustainable and stable development of regions suffering consequences of war and/or natural disasters. We possess long-standing expertise in Water, Sanitation and Hygiene (WASH), but also implement projects in Food Security and Livelihoods (FSL), as well as Shelter. For more information, please refer to

PAH in South Sudan:

PAH has been working in South Sudan since 2006 as one of the first NGOs established in Jonglei State. We are a small team of committed individuals aiming at delivering tangible and sustainable change in the largest, most populous and most conflicted state of South Sudan. We are needs- and community based, hence aside drilling and repairing boreholes, developing accompanying O&M structures and innovative approaches to sanitation and hygiene promotion, we have also been developing our emergency response capacity. Our Emergency Response Team (ERT) mainly reacts to WASH and NFI needs of populations affected by conflicts and natural disasters, which have been on the increase for the past three years. Thanks to the expertise gathered over the years, we were also appointed to lead WASH Cluster in the state: we coordinate WASH emergency response with partners and hence make sure all vulnerable communities are served at the time of crisis.

Who PAH is looking for:

PAH in South Sudan is looking for a new Staff Coordinator. The person will hold the following responsibilities:

  • Delivery of day-to-day support for employees in all formal and sensitive matters,
  • Ensuring all staff-related activities are embedded in national law,
  • Ensuring internal Work Regulations are up-to-day and follow local legislation,
  • Advising Head of the Mission on challenging cases; giving suggestion for changes in existing procedures for the employees, supporting in making key HR decisions,
  • Ensuring well being of the employees, e.g. by enabling psychological support with different method of trauma healing,
  • Handling Payroll system for national and international staff,
  • Coordinating Personnel Performance Reviews,
  • Recruitment and selection of candidates,
  • Coordinating of onboarding activities for the new hires on Mission,
  • Handling termination cases,
  • Creating and implementing employee development plan and training plans; defining possible development paths and matching them to the needs of employees,
  • Preparing conceptual and strategic HR policy for the Mission, once required,
  • Preparing and updating employees’ documentation,
  • Cooperating with other departments and stakeholders; liaising with external fora engaged in activities in South Sudan,
  • Preparing reports according to given instruction,
  • Actively supporting audits.

What PAH requires:

  • Minimum 2-3 years of experience in related field,
  • Previous experience in an International NGO is desirable; ideally in insecure environments,
  • Good understanding of Employment Life Cycle,
  • Ability to work in a dynamic team and in a multicultural environments,
  • Understanding of the relevant laws and statutory requirements,
  • Excellent interpersonal, negotiation and oral communication skills, as well as problem solving skills with a pragmatic approach to your work,
  • Accuracy and attention to details,
  • Very good organization skills and flexibility,
  • Very good working knowledge of Word, Excel ​and Outlook (MS Office),
  • Very good knowledge of English language (spoken and written),
  • Ability and willing to work overtime and on weekends (when necessary).

What PAH offers:

  • A full time position for Probationary Period with the possibility of the extension,
  • Monthly salary calculated based on experience,
  • Welcoming, supportive and focused Organization’s culture,
  • A challenging, exciting and active job in an organization combining emergency and development work,
  • Covered insurance costs, both: life and medical,
  • For International Staff additionally:
    • Free cost of accommodation on PAH premises in Juba and in the field,
    • Hardship allowance of USD 750 per month,
    • Annual leave of 26 working days and days off in lieu of working weekends/holidays,
    • Flights home covered every 3 months up to approximately 1200 USD,
    • Covered insurance costs up to USD 4000 annually.

How to apply:

To apply, please submit your CV and Cover Letter as 1 document to the email address: no later than November 28th 2016. Only short-listed candidates will be notified. Please be informed that submitted application documents will not be returned.