Zimbabwe: Capacity Development Manager/M&E Support, TRACE, Zimbabwe

Organization: Development Alternatives, Inc.
Country: Zimbabwe
Closing date: 20 Nov 2016

Zimbabwe Transparency, Responsiveness, Accountability and Citizen Engagement (TRACE) Fund,

Terms of Reference

Capacity Development Manager/M&E Support

1. Background

The Department for International Development (DFID) Zimbabwe and the Royal Danish Embassy Office are pooling funds for a grant making facility for civil society in Zimbabwe. TRACE will provide grants to organisations in an effort to enhance state accountability and transparency, and preserve democratic space, building on the new constitution. It will seek to empower Zimbabwe’s citizens to hold the state to account for its use of resources and its respect for human rights and democratic principles.

TRACE will take careful account of the political context in Zimbabwe through Political Economy Assessments to identify issues and themes of common concern where communication channels can be opened with government to foster greater accountability and responsiveness. Where channels remain closed TRACE will seek to fund civil society organisations that are working to maintain and grow democratic space.

The specific areas in which TRACE will engage through provision of grants to CSOs over 4 years commencing in mid-2015 are as follows:

  • Increased citizen access to quality independent media, research and information
  • Effective civil society monitoring and advocacy for improvements to the electoral cycle
  • Protection and promotion of equality and human rights by civil society and communities
  • Access to justice for vulnerable and marginalised groups
  • Effective citizen demand for improved service delivery and transparent use of public and natural resources
  • Creation of local/ national coalitions around issues of public interest
  • Increased coordination and capacity by civil society to hold the state accountable for use of resources

2. Capacity Development and M&E

TRACE considers Capacity the Development and Monitoring, Evaluation and Learning roles as key, integrated components in supporting civil society and other organisations to effectively facilitate the interface between citizens, and duty bearers and power holders in and outside government. Capacity development is closely linked to M&E through the engagement with grantee partners, thematic advisors and expert input and in the assessment of the impact of these interventions on performance, delivery and learning. The Capacity Development Manager / M&E Support will be responsible for managing the TRACE Capacity Development Strategy and for supporting the M&E component especially with regards to ongoing engagement with and oversight of grantees. He/she will support potential and existing partner organisations acquire, develop and strengthen skills, knowledge, tools, processes and structures that are necessary for the achievement of internal organizational goals and programming results and will support the ME&L functions especially at the field level and in the assessment and preparation of reporting. Programme Duration

TRACE is a four year, four month programme commencing February 23rd 2015 and concludes at the end of June 2019. TRACE has a three month inception period ending on 23rd May 2015 at which point DFID will need to approve the move to Implementation.

3. Duties and Responsibilities

The Capacity Development Manager/M&E Support reports through the Deputy Team Leader /Programmatic Lead.

The Capacity Development Manager/M&E Support is the focal person for capacity development interventions for TRACE and will be responsible for the management and coordination of capacity development support to partner organizations. H/She will also support the ME&L functions especially at the field level and in the assessment and preparation of reporting.

Under the general supervision of the Deputy Team Leader/Programmatic Lead the Capacity Development Manager will:

· Prepare and update the consolidated capacity development Strategy for TRACE;

· Support the due diligence exercises of partner organisations by developing the capacity building aspects of the due diligence reports with respect to programmatic capacity needs;

· Manage the capacity development portfolio of TRACE from a programmatic and individual grantee perspective and particularly the identification and management of targeted, specialist capacity development interventions either through TRACE directly or through identified expert advisors (mentors, academics, institutions, for example) at a programmatic (overall) and individual grantee level that address gaps and needs;

· Develop TRACE capacity and assessment and reporting tools that capture structural, management and programming measures;

· Manage and facilitate capacity assessments of partner organisations to jointly identify capacity gaps and needs that are reflected in capacity development support plans; Including their costing, as well as non-budgetary strategies for implementation.

· Under the guidance of the TL and DTL/Programmatic Lead, initiate ideas and advise on capacity development interventions to be sourced from the capacity development budget line including development of capacity action plan budgets;

· Liaise with the Finance and Operations Manager on ascertaining budgetary advice on proposed interventions;

· Manage operationalisation of capacity development work plans and related implementation schedules;

· Provide on-going oversight of capacity performance against overall TRACE objectives;

· Provide comprehensive capacity development quarterly reporting for the TRACE Quarterly Reports;

· Manage capacity development service providers for the implementation of the Capacity Action Plans and other capacity development support needs of partner organisations;

· Consolidate and further develop the existing database of capacity development service providers in collaboration with other components of TRACE;

· Ensure budgetary implications including VfM aspects for such interventions are cleared and approved;

· Remain appraised of and apply best practice approaches in capacity development and ensure grantees are applying these principles;

· Manage, coordinate and implement the mentorship approach to capacity development, providing a link between mentors and partner organisations;

· In liaison with the ME&L Manager, help develop training and presentation modules on TRACE’s M&E and Capacity Development approaches; undertake wider monitoring and evaluation of capacity development support to partner organizations;; provide ongoing mentoring to grantees on the programme tools used by TRACE in ME&L and Capacity Development; provide oversight through field and other engagement of the utilisation of these tools and with compliance with delivery schedules and activity plans; work with the M&E Manager on review meetings with grantees

· In partnership with the Knowledge Management and Communications component of TRACE, develop learning materials and resources for wider dissemination to the civil society sector support the production of lessons learned, case studies and other documentation as part of documenting results;

· Contribute to the Grantee and CEO forums

· Monitor and review the effectiveness and impact of capacity development support on the civil society sector in Zimbabwe, in collaboration with the M&E Manager and independent M&E providers.

The Capacity Development Manager will also:

· Maintain TAMIS and other capacity development and relevant records as appropriate;

· Through the quarterly and other reporting processes, provide advice to the Donor Steering Committee on grants management delivery and performance of Basket and overall TRACE grantees;

· Provide other support to the DAI team effort as requested by Programme Manager;

· Participate in Donor quarterly meetings and other meetings as required;

· Contribute to efforts in meeting donor reporting requirements as well as reporting to DAI Europe home office;

· Carry out any other duties commensurate with the requirements of the post. %

How to apply:


South Sudan: Capacity Building Finance Manager

Organization: GOAL
Country: South Sudan
Closing date: 01 Nov 2016

Job Title

Capacity Building Finance Manager

Job Location

Juba with up to 40% travel to field sites

General Description of the Programme:

GOAL South Sudan (SS) started working in Twic County in 1998, running an emergency relief project due to a famine throughout Bahr el Ghazal state. GOAL SS now runs public health programmes in the states of Bahr el Ghazal, Upper Nile and southern Blue Nile State. Public health activities include curative primary health care, based on the management of primary health clinics; preventative health care including HIV/AIDS messaging, malaria control and hygiene promotion; nutrition and food security, water and sanitation engineering and clinic construction/rehabilitation.

General Description of the Role:

Support the Financial Controller in managing the GOAL South Sudan Finance Department. Provide training and capacity building to both finance and non-finance staff, and under the supervision of the Financial Controller improve existing work practices to ensure compliance with donor and other regulatory requirements.

Key Duties:

  • Provide training for FOs on goal procurement policies, cashbook review checklist, coding, floats etc
  • Provide training and capacity building for Roving Finance Officers and JFM
  • Managing FOs and RFOs (Leave and R&R plans, performance reviews, flights etc)
  • Review of weekly cash reports and provide feedback to FOs weekly on cashbooks
  • Managing Galaxy transfers to the field and monitoring cash levels in the field. Monitor and update cash and bank policy with changes to safe limits/cash transfer limits etc
  • Write, implement and monitor floats policy
  • Write, implement and monitor training payments policy (what paperwork is needed before a training can take place, training plans, how we are monitoring payments made to beneficiaries, fraud issues etc)
  • Oversee monthly updating of COA and Finance forms
  • Improve month end journals so that they are more automated and take less time to validate and complete.
  • Provide training for ACs, AHMs and Coordinators on budgets, BMTs and cash management
  • Coordinate 2016 annual budget planning process and report to FC on same
  • Tailor Finance Manual for South Sudan. Update and maintain exceptions list
  • Support FC with any other jobs as required.


  • A qualified Accountant (Chartered, Certified or Management)
  • Three years post qualified experience
  • Experience with management of Institutional Donor grants preferable eg: OFDA/ USAID, ECHO, DFID etc
  • Work experience in busy, changing environment
  • Excellent written and spoken English, outgoing personality with excellent communication and training skills
  • Ability and willingness to work in a remote areas.
  • Excellent computer skills including proficiency in Microsoft Excel and Word and if possible have knowledge of Sage desirable or a similar package.
  • Ability to implement effective projects sometimes with limited resources.
  • Good team player, flexible and capable of working with a multinational country team.

Reporting to: GOAL South Sudan Financial Controller

Contract Length: 1 year

Start date: Immediately

GOAL has a Standards of Integrity and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

How to apply: