South Sudan: Senior Operations Manager

Organization: Carter Center
Country: South Sudan
Closing date: 09 Jan 2017

The Senior Operations Manager will assist in the implementation of interventions against Guinea worm disease (GWD) in all identified villages/localities with endemic transmission of GWD. The Contractor will assist the SSGWEP to strengthen its capacity to provide closer oversight over the distribution of supplies and resources required to support interventions to stop transmission of GWD in South Sudan.

A. Work with the SSGWEP Director, with The Carter Center Country Representative (CR), and Deputy Country Representative (DCR) under direct supervision by the DCR to South Sudan, as well as with Ministry of Health (MOH) authorities to perform, as appropriate, the duties listed below.

  1. Assist the CR and DCR to supervise and monitor transportation, procurement, and operational management of The Carter Center supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.

  2. Ensure a safe, respectful, efficient, effective, and clean work place while building a sense of team by giving all staff the opportunity to grow professionally and utilize their skills and experience.

  3. Serve as the procurement officer for Juba, ensuring that all purchases for the organization are done transparently and fully in-line with established procurement guidelines at all times.

  4. Provide overall supervision and coordination for supply chain operations and TCC logistics officers (logistician and compound manager). Specific duties will include the following:

a. Assist Juba Operations Officers in daily planning and execution of activities;

b. Serve as primary approving officer for sub-office supply requests;

c. Ensure sub-office supply requests follow proper protocol;

d. Track non-available items and submit weekly request, if necessary, to CR and DCR;

e. Coordinate all incoming and outgoing shipments while always prioritizing field technical needs;

f. Track shipments in process;

g. Serve as a direct supervisor of Regional Operations Managers; and

h. Investigate and report on any discrepancies between waybills and received items.

  1. Under the direct supervision of the CR and DCR, serve as primary finance approving officer for Juba petty cash payments and supply requests less than $ 500.00 USD.

  2. Verify that TCC assets, materials, supplies, and financial resources are being used in an honest and transparent fashion. Ensure TCC-supported programs maintain accurate inventories of all physical resources through the following:

a. Ensure stock delivered to supply hub is verified upon delivery;

b. On a weekly basis, ensure through physical checks that stock cards and inventories are up to date and weekly inventory is submitted by staff to Juba. Any discrepancies between stock cards, inventories, waybills, and physical counts must be reported weekly to the CR and DCR;

c. Ensure inventories accurately reflect all compound and transport workshop tools and equipment;

d. Ensure system of internal asset control including a properly documented waybill system;

e. Verify inventories on a weekly basis and ensure inventories are disseminated in a timely fashion to Juba and sub-offices; and

f. Along with the relevant field program manager, maintain effective asset controls and tracking for all sub-offices.

  1. Assist the CR, DCR, ROMs and Regional Coordinators to develop annual shipping plans for supplying all sub-offices in the area-of-responsibility with all needed resources for a calendar year.

  2. Along with the Operations Managers, assist in needs forecasting and procurement planning on an annual basis.

  3. Report the following to the CR and DCR on a monthly basis:

a. Activities and findings including status of ongoing shipments, discrepancies between sent and received items, and result of weekly inventory checks;

b. Challenges and Actions Taken in Response;

c. Recommendations for TCC Operations Department at the sub-office, supply hub, and national level. Recommendations and findings must include finance, transportation, procurement, and administrative topics.

  1. Perform other duties as required and/or assigned.

Senior Operations Managers are primarily supervised by National Coordinators for the country GWEPs, The Carter Center's Country Representative and Deputy Country Representative, and more regularly and directly by Regional Senior Technical Advisors.

Senior Operations Managers are independent contractors and as such are offered short term contracts up to 180 days (6 months). A contractor may be offered multiple successive contracts over time. The contract provides a daily honorarium commensurate with experience and education. The daily honorarium can vary, however, the starting rate per day is usually US$ 175.00 based on work experience. The contract also provides a daily rate to provide for accommodation, meals and incidentals. The transportation costs (transatlantic flights, in country flights and land movement) are provided as well.

Other requirements are:

· Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of inventories.

· Demonstrated ability to build team work.

· Ability to make sound work judgments under difficult conditions, and to become technically effective with minimal level of attention from supervisors.

· Sound personal and professional conduct, and respect for the work of The Carter Center and the Ministry of Health of South Sudan.

How to apply:

To apply, please send CV and cover letter to guineaworm.recruitment@cartercenter.org . Subject line must include: Application Senior Operations Manager Position. All documents must be in Microsoft word or PDF format. In the body of the e-mail, please indicate where you saw the job posting.

Only finalists will be contacted.

South Sudan: Operations Coordinator – SOUTH SUDAN

Organization: Handicap International
Country: South Sudan
Closing date: 30 Oct 2016

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Handicap International is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: http://www.handicap-international.fr/
Present in more than 55 countries, Handicap International is composed of 2 operational directions:

  • The Direction of Humanitarian Action
  • The Direction of Development Action

    JOB CONTEXT :

    The context in South Sudan is characterized by a continuum between emergency and development with regular chronic crisis, periods of stability and period of massive emergency. Handicap International is present since 2006, it has shifted in 2009 from the emergency department to the development one but remains active in both operational interventions.

    The program currently includes:

  • An emergency component composed of:
    • A protection program in Juba PoC and Urban Juba camps, that includes psychosocial support and targeted assistance to persons with specific needs
    • An emergency flying team all over the country

  • A long-term component composed of:
    • A Victim Assistance project based in Yei county including rehabilitation activities
    • An Inclusion / DPOs project funded by EC – Europe Aid focusing on mainstreaming disability among development process and support to DPOs
    • A psychosocial project in the hospital and jail of Juba funded by AFD and EU focusing on mental health

Under the management of the Program Director (PD), you will ensure the operational and strategic running of the long term unit, and manage three program manager as well as one technical advisor. You will be expected to lead the effective implementation of the different projects in Juba, Yei, Torit and Bor as well as achieving results and compliance with HI commitments to various stakeholders (beneficiaries, donors, partners…) .

During the Program Director’s absence, you may be asked to serve as Acting PD. You will be required to travel often to field sites for monitoring and support purposes.

Because of the difficult operational environment, you may often be required to assist the Program Director or other colleagues in performing tasks that may not necessarily be related only to your position. The position is cross-cutting, guiding the program on operational strategy, quality of actions, capacity building of the teams and monitoring and evaluation.

Responsibility 1: Participate in the development and the implementation of the new strategy of the program

Responsibility 2: Guide the planning, monitoring and evaluation process of the program and ensure donor compliance

Responsibility 3: Guarantee the quality of the actions implemented

Responsibility 4: Capacity building of the staff

Description : Juba is the capital of South Sudan, and accessible by commercial flights and by road. Road movement is generally unadvisable, due to general security situation and poor road conditions. Internal flights operated by UNHAS connect Juba with major cities and key sites across the country for development and humanitarian activities. The rainy season severely limites movement from May/June to September/October, including internal flights, cutting most of the roads.
The office and the guesthouses are separated in Juba. Both premises are in the center of town. The accomodation in Juba is simple but comfortable. Each staff has his/her own self-contained room with Air Conditioner. City Power is non-existent, but a generator is running in the morning and at the evening time at pre-determined hours. There is a TV in the dinning room with DSTV (cable) and the Guesthouses have internet/wireless facility. Juba offers some facilities as bars, restaurants, gym and swimming pools available according to curfew time.
Due to security reasons, the position is unaccompanied

Spécificités/Particularités :

Profil recherché : • You hold a diploma in political sciences or a Master in development or humanitarian project management
• You have three years’ experience in project coordination in a post-crisis context
• You have proven expertise in successful proposal writing and reporting
• You have a good understanding of project related to disability and vulnerable people
• You demonstrate excellent analytical and organisational skills while being flexible and dynamic
• You have proven experience in managing a multi-cultural team
• You are capable to adapt to basic living conditions and limited private space, you are willing to respect strict security rules (curfew, etc)
• You have excellent communication and writing capacities in English

• Starting date : January 2017 • Length of the contract: 5 months • Employee status: from 2757€ gross/month + perdiem + hardship allowance (500 €) + medical health coverage, retirement planning, repatriation insurance • Accomodation: collective, and fully covered by Handicap International • Leaves: 25 days paid leaves + 5 days field leaves every 6 weeks

How to apply:

Apply online, send your resume and cover letter:https://hi.profilsearch.com/recrute/fr/fo_annonce_voir.php?id=1746&idpartenaire=136