South Sudan: Senior Operations Manager

Organization: Carter Center
Country: South Sudan
Closing date: 09 Jan 2017

The Senior Operations Manager will assist in the implementation of interventions against Guinea worm disease (GWD) in all identified villages/localities with endemic transmission of GWD. The Contractor will assist the SSGWEP to strengthen its capacity to provide closer oversight over the distribution of supplies and resources required to support interventions to stop transmission of GWD in South Sudan.

A. Work with the SSGWEP Director, with The Carter Center Country Representative (CR), and Deputy Country Representative (DCR) under direct supervision by the DCR to South Sudan, as well as with Ministry of Health (MOH) authorities to perform, as appropriate, the duties listed below.

  1. Assist the CR and DCR to supervise and monitor transportation, procurement, and operational management of The Carter Center supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.

  2. Ensure a safe, respectful, efficient, effective, and clean work place while building a sense of team by giving all staff the opportunity to grow professionally and utilize their skills and experience.

  3. Serve as the procurement officer for Juba, ensuring that all purchases for the organization are done transparently and fully in-line with established procurement guidelines at all times.

  4. Provide overall supervision and coordination for supply chain operations and TCC logistics officers (logistician and compound manager). Specific duties will include the following:

a. Assist Juba Operations Officers in daily planning and execution of activities;

b. Serve as primary approving officer for sub-office supply requests;

c. Ensure sub-office supply requests follow proper protocol;

d. Track non-available items and submit weekly request, if necessary, to CR and DCR;

e. Coordinate all incoming and outgoing shipments while always prioritizing field technical needs;

f. Track shipments in process;

g. Serve as a direct supervisor of Regional Operations Managers; and

h. Investigate and report on any discrepancies between waybills and received items.

  1. Under the direct supervision of the CR and DCR, serve as primary finance approving officer for Juba petty cash payments and supply requests less than $ 500.00 USD.

  2. Verify that TCC assets, materials, supplies, and financial resources are being used in an honest and transparent fashion. Ensure TCC-supported programs maintain accurate inventories of all physical resources through the following:

a. Ensure stock delivered to supply hub is verified upon delivery;

b. On a weekly basis, ensure through physical checks that stock cards and inventories are up to date and weekly inventory is submitted by staff to Juba. Any discrepancies between stock cards, inventories, waybills, and physical counts must be reported weekly to the CR and DCR;

c. Ensure inventories accurately reflect all compound and transport workshop tools and equipment;

d. Ensure system of internal asset control including a properly documented waybill system;

e. Verify inventories on a weekly basis and ensure inventories are disseminated in a timely fashion to Juba and sub-offices; and

f. Along with the relevant field program manager, maintain effective asset controls and tracking for all sub-offices.

  1. Assist the CR, DCR, ROMs and Regional Coordinators to develop annual shipping plans for supplying all sub-offices in the area-of-responsibility with all needed resources for a calendar year.

  2. Along with the Operations Managers, assist in needs forecasting and procurement planning on an annual basis.

  3. Report the following to the CR and DCR on a monthly basis:

a. Activities and findings including status of ongoing shipments, discrepancies between sent and received items, and result of weekly inventory checks;

b. Challenges and Actions Taken in Response;

c. Recommendations for TCC Operations Department at the sub-office, supply hub, and national level. Recommendations and findings must include finance, transportation, procurement, and administrative topics.

  1. Perform other duties as required and/or assigned.

Senior Operations Managers are primarily supervised by National Coordinators for the country GWEPs, The Carter Center's Country Representative and Deputy Country Representative, and more regularly and directly by Regional Senior Technical Advisors.

Senior Operations Managers are independent contractors and as such are offered short term contracts up to 180 days (6 months). A contractor may be offered multiple successive contracts over time. The contract provides a daily honorarium commensurate with experience and education. The daily honorarium can vary, however, the starting rate per day is usually US$ 175.00 based on work experience. The contract also provides a daily rate to provide for accommodation, meals and incidentals. The transportation costs (transatlantic flights, in country flights and land movement) are provided as well.

Other requirements are:

· Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of inventories.

· Demonstrated ability to build team work.

· Ability to make sound work judgments under difficult conditions, and to become technically effective with minimal level of attention from supervisors.

· Sound personal and professional conduct, and respect for the work of The Carter Center and the Ministry of Health of South Sudan.

How to apply:

To apply, please send CV and cover letter to guineaworm.recruitment@cartercenter.org . Subject line must include: Application Senior Operations Manager Position. All documents must be in Microsoft word or PDF format. In the body of the e-mail, please indicate where you saw the job posting.

Only finalists will be contacted.

South Sudan: South Sudan – Senior Emergency Coordinator – Juba

Organization: Solidarités International
Country: South Sudan
Closing date: 25 Nov 2016

Posted on: 24/10/2016
Desired start date: ASAP
Duration of the mission: 6 months renewable
Location: Juba based with field visits

GENERAL OBJECTIVES AND STAKES OF THE POSITION

Following the deterioration of humanitarian access in South Sudan, SI is setting up a senior emergency department able to impulse and develop a dynamic of reactivity and humanitarian response analysis to life savings needs.

About the mission

General context of South Sudan

On July 9th 2011, South Sudan gained its independence, putting an end to a twenty-year civil war between the Khartoum regime and the separatist rebels in the South. The youngest state in the world boasts significant oil reserves but suffers from a lack of development and especially a lack of infrastructure.

For now three years, South Sudan has been facing a civil war. According to the United Nations Office for the Coordination of Humanitarian Affairs (OCHA), one fifth of the population – about 2 million people – were displaced before the events of July 2016.

In July 2016, heavy fighting erupted between rival forces – the Sudan People's Liberation Army (SPLA) loyal to President Salva Kiir and the SPLA in Opposition backing the former First Vice-President Riek Machar –in and around the capital city, Juba, on 7th July. Following this, the number of IDPs rose to more 3.2 millions, with an estimated 5.1 in dire need of humanitarian help.

Overview of Solidarités International’s work in the country

SOLIDARITÉS INTERNATIONAL has been operating in South Sudan since October 2006, and is strongly focusing on the emergency response to the life-saving needs of populations affected by the recurring armed crises and displacements in the country.

SI has a strong field and coordination-based WaSH expertise. Beyond pure emergencies, SI aims at using it to contribute to the alleviation of malnutrition, water-borne diseases which still plague a substantial part of South Sudan population.

This commitments works through 2 strategic axes :

  • A country-wise flying deployment capacity, through the Emergency Preparedness & Response mechanism (EP&R), which includes the conduction of rapid assessments and the implementation of emergency short WaSH interventions throughout the whole country. SI is an active EP&R partner, currently setting up a new humanitarian access-related setup and facilitating the reactivity of emergency air deployments for all EP&R partners, in collaboration with a specialized partner.
  • A province-tailored response, through a permanent presence if key cities and provinces (currently Malakal, Upper Nile). SI aims at developping an overall “WaSH package” for the area, being it inside the PoCs or outside in the towns/villages. Complementary interventions (FSL/Cash pilot/shelter projects) can be developed, and a strong focus is put on humanitarian actors’ coordination.

For 2016/2017, SI will focus on 2 areas of improvement:

  • Securing proper humanitarian access management tools, in order to maximize its capacity to respond swiftly within the EP&R mechanism, in deteriorating environments.

  • Develop semi-permanent or permanent solutions and response related to displacements in key affected provinces.

You can find all the information about the Solidarités International (SI) South Sudan's mission here:

http://www.solidarites.org/en/our-missions/south-sudan

About the job

Following the deterioration of humanitarian access in South Sudan, SI is looking for a senior emergency coordinator able to impulse and develop a dynamic of reactivity and humanitarian response analysis within its teams.

It replaces the former “EP&R coordinator” position, and aims at boosting SI EP&R teams capacity to implement emergency interventions in tense and volatile environment.

SI is looking for a collaborator able to analyze the everchanging contextual trends in SSU, along with critical gaps in the emergency humanitarian response. He/she will be able to prioritize emergency deployments, and will closely work with the Country Director in order to shape an overall emergency response strategy. A capacity to develop an extensive information network and reactive humanitarian data collection will be requested. As such, the Emergency Coordinator will benefit from two operational tools; an EP&R dedicated team, and a humanitarian access team, led by senior deputies.

The Emergency Coordinator will also be a key component of SI coordination team and a close collaborator of the Country Director in the design of the mission strategic lines.

An appetite for emergency-related challenges is an absolute prerequisite !

Your profile

Experience

  • Bachelor’s Degree (or equivalent) in Logistics, business, Technology, or Management
  • 4 to 6 years of professional experience, including 2 to 3 years minimum in the humanitarian environment
  • 2 years of experience as Field Coordinator, Program Coordinator or Emergency Coordinator.
  • 2 years of experience in conflict and post-conflict contexts.
  • Previous experience in security and access analysis required.

Skills

  • Ability to collect, manage and filter extensive amounts of information in real time
  • Ability to develop quick and intuitive analysis
  • Capacity to provide clear and well documented strategies
  • Demonstrated networking capacity, including with national key stakeholders
  • Ability and willingness to evolve in very fast paced environments and insecure contexts Strong synthesis and information dissemination skills
  • Capacity to manage a multi-technical team.

Language

  • Fluent in written and spoken English. Arabic/Juba Arabic is an advantage.

Computer skills

  • Good knowledge in MS Office package: MS Word, MS Excel, MS Power point, Microsoft Outlook. Good computer trouble shooting skills.

CONDITIONS

Salaried post: According to experience from 1800 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 700 USD. Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment. – Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded. – Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

CONTACT: Mano GAUDIN, Recruitment & Follow Up Officer

How to apply:

Application process

Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.

https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?ID=PULFK026203F3VBQB6G8N8NX4&nPostingTargetID=18376

NB : The vacancy may close before the deadline. Thank you for your comprehension