South Sudan: LWF Refugee and Host Community Program Needs Assessment Consultancy in East Nile and Ruweng States of South Sudan

Organization: Lutheran World Federation
Country: South Sudan
Closing date: 12 Nov 2016


The Lutheran World Federation, World Service (LWF/WS) South Sudan Program was newly established in 2004 and has been providing humanitarian assistance (emergency/relief, rehabilitation and development work) to refugees and other vulnerable communities to enable them meet their basic human rights and needs in line with its vision, mission statements, and core values. The LWF/WS South Sudan Program is operational in Jonglei, Ruweng and East Nile States. In both East Nile and Ruweng States, LWF is implementing refugee support interventions in the counties of Maban and Panrieng, respectively. In Maban, LWF has been operational since September 2012 and the interventions in Ruweng state commenced in 2014. The refugee program focuses mainly on Education and Child and Youth Protection interventions with some livelihood and peace building activities.

East Nile State – Maban County

Maban County in East Nile State of South Sudan has had an influx of refugees from Sudan’s Blue Nile state South Sudan’s East Nile state was hosting 128,452 registered refugees by June 2016. These are refugees who fled fighting in mainly Blue Nile state of the Sudan and have taken refuge in Maban County of East Nile since September 2012. The UN refugee agency (UNHCR) and a number of other humanitarian agencies provide assistance to the refugees who are settled in four camps namely Yusuf Batil, Doro, Gendrassa and Kaya. LWF/WS operation in Maban is focusing in three camps of Batil 40,369, Kaya 24,552 and Gendrassa 17,160 registered refugees as of June 2016.

LWF intends to continue expanding the coverage of the refugee program in East Nile to the host community around the refugee camps. The host community in Maban also presents a case of many needy families whose traditional coping mechanisms have been interrupted due to continued crisis in Maban County and neighboring counties. Over 9431 people have been displaced in Maban, Bunj area and in the vicinity of the refugee camps. These people left everything behind and are in dire need of protection to cope with the new developments around them including the deterioration of the security context. There is need to enhance the productive relation between the host community and refugees by extending improved services to the host community living in Maban County especially in the vicinity of the refugee camps. This is expected to reduce possible hostility between the two communities.

Ruweng State – Panrieng County

Ruweng State currently hosts refugees in two camps of Pamir and Ajuong Thok with Yida as a transit camp where only basic lifesaving and emergency support is provided. By June 2016, there were 40693 refugees in Ajuong Thok and 500 in Pamir, while Yida had an estimated 61,231 refugees. Relocation of refugees from Yida to Pamir has been continuing with the plan from the government of South Sudan to relocate all refugees from Yida by 2017. LWF South Sudan intends to extend the coverage of its activities to the host community residing in the vicinity of the two camps and also to the cattle camps within the county.

Purpose of the Assessment

LWF South Sudan would like to commission an assessment in the two areas to inform the unmet needs of the refugees, host community and IDPs in Maban and Panrieng Counties. This undertaking should be linked to the LWF Country Strategy 2016-2017 with a clarion call of “*Not Again! Countering the Loss of Another Generation in South Sudan*”. 2016 is the first year of the implementation of the Country Strategy and currently LWF is planning for its 2017 programs in Maban and Panrieng Counties and requires planning data that are up to date that will address existing data gaps. The information from the assessment will not only support LWF’s efforts of fundraising for the two program areas targeting refugees, host communities, IDPs in the vicinity of the refugee programs, and cattle camps, but will also be expected to provide recommendations on how best key strategies to expand host communities and IDPs activities to foster productive relationships with the refugee will be designed. The assessment is also intended to ensure that the real needs of those affected are strategically addressed in the design of the projects, bench marks are established upon which monitoring of the program progress, outputs and outcomes/impacts can be based upon and in establishing planning data base that LWF can periodically update to inform planning and design of projects in the future.

Focus and Scope

In East Nile – Maban County, the assessment will be conducted in the three camps of Yusuf Batil, Gendrassa and Kaya refugee camps and among the IDPs and the host community around the camps where LWF has been providing education and Child and Youth Protection activities. In Panrieng County, the assessment will be undertaken in Ajuong Thok and Pamir refugee camps and host communities residing in Payams closer to the refugee camps and also the cattle camps within the County.

The assessment will cover a number of activities to be carried out by the Consultant. These will include:

  1. Review of LWF project documents to gain deeper understanding of the LWF’s education, Child and Youth Protection, livelihoods and peace building activities to facilitate drawing lessons learnt and best practices from past projects. This will as well provide other sources of information available on refugees, IDPs and the host community for use in the design of the intervention logic and future proposal development process in the two program areas.

The document review should guide in the identification of the existing data that may require updating, most recent planning data that are available and data gaps that the assessment is expected to address. Data collected and presented at document review level MUST reflect gender and age concerns and provide estimates of affected population disaggregated by demographic cohorts of Infants (0-3yrs); Children of school going age (3-6 yrs. and 7-13yrs and 14-17yrs); Adults (18-49 years); and the Elderly (≥ 50 years) with details and analyses of the situation of these categories of the population. In the analysis and presentation of the situation of the affected individuals, households, community and their status of their resilience to withstand, adapt and to quickly recover from stresses and shocks should be succinctly analysed and presented.

  1. Development/identification of participatory methodologies for the assessment and data collection tools.

The data collection tools developed should be sensitive to the capacity of LWF South Sudan technical teams who will support the consultant with the data collection exercise. Data generated from the assessment MUST provide details on the methods used, the respondents consulted (Men, Women, youth, children, the elderly, institutions etc.), the dates data were collected – to include other relevant information on the assessment methods. In particular, and as already indicated above, the assessment MUST focus on gender and age concerns and provide estimates of affected population disaggregated by demographic cohorts of infants (0-3yrs); children of school going age (3-6 yrs. and 7-13yrs and 14-17yrs); adults (18-49 years); and the elderly (≥ 50 years) with details and analysis of the situation of these categories of the population. In the analysis and presentation of the situation of the affected individuals, households, community and the country (South Sudan), the status of their resilience to withstand, adapt and to quickly recover from stresses and shocks should be succinctly analysed and presented.

  1. Compilation of a succinct needs assessment report that encompasses item 1 and 2 above under Focus and Scope Section with recommendations to inform innovative development of future projects and the proposed strategies on creation of synergies in Education, Child and Youth Protection, Livelihood and Peace building projects. The report should reflect to the Core Humanitarian Standard and also observe other South Sudan Contextualised standards e.g. INNEE

  2. Development of a one-year master log – frame based on livelihood, Education and Child and Youth Protection priorities identified in the needs assessment exercise for both Maban and Panrieng refugee program to include the desired links on host community and one that guides LWF in further development of future intervention logics and proposals to varied donors supporting the refugee program.


Mixtures of participatory methods should be used in the execution of this assignment:

· A briefing session in the country office in Juba with the Deputy Program Coordinator in charge of the refugee program, the PMER Coordinator and the Program Coordinator for update on the refugee program, technical status, clear understanding of the assessment and expectations, and on security before the commencement of field work. A similar briefing will be provided by the LWF/WS program by the team leaders in Panrieng and Maban field offices.

· A pre-field assessment period should be committed to review LWF refugee program documentation in the previous years and other relevant sources of information to guide the consultant in identification of relevant data that require updating, data gaps and in preparation of the data assessment tools.

· The data collection exercise should be participatory and include two or three selected LWF staff in each location. The consultant will mentor the selected LWF staff to assist in the data collection exercise. Other organisations implementing similar and or related work in the camps and in the host communities, IDPs and government stakeholders should be consulted for their views where needed.

· The assignment will observe LWF consent guidelines when interacting with children and will ensure the views of children are reflected in the assignment. The consultant will sign LWF Code of Conduct on sexual exploitation and abuse. Security and safety plans will be shared prior to the assessment.

· Compilation of the needs assessment report that should not exceed 25 pages with details on existing up to date data, new information and referenced to the sources and dates, key respondents etc. The report should include recommendations on among others – best strategies to include host communities and refugees in the future program.

· The report is expected to include brief profile of the host communities, IDPs and refugees; their specific unmet needs that LWF could consider addressing; opportunities for productive interaction/relationship; identification of which payams will be considered as ‘host’ and innovative ideas and ‘durable solutions’ in the recommendations for LWF to consider.

· Development of a one year master log-frame based on priority needs for use by LWF in planning and design of donor proposals. A template to guide in the development of the log frame will be provided

Reporting lines

This consultancy will be under the direct supervision of the LWF/WS Deputy Program Coordinator in charge of the refugee program in Juba and or her designate. At field level in South Sudan, the consultant will be supervised by the Team Leaders in the two locations of Maban and Panrieng.


The Consultant’s responsibilities will include:

· Development a competitive quality technical proposal with details on a time frame for the assignment and daily consultancy fee for consideration by LWF. This will inform the basis upon which a consultant is selected

· Documents review and compilation of up to date data on the status of refugees, host community and IDPs livelihoods, education and Child and Youth Protection problems/ needs

· Development of assessment tools

  • Field assessment with refugees, host community and IDPs and a cross section of LWF staff and other key stakeholders in the two program areas.
  • A Power Point debriefing in Juba on emerging outcomes from the assessment
  • Documentation of a detailed assessment report and a master log-frame considering what could be implemented in 2017 based on the findings and recommendations

LWF South Sudan will coordinate the provision of necessary technical, logistical and management support to the consultant.

  • LWF will provide transportation and accommodation during field visit,
  • LWF will provide the consultant with all the necessary background information/documents including Gender and Resilience Markers guidelines; Log Frame template etc.
  • LWF/WS Juba, Maban and Panrieng teams will undertake some critical mobilisation pre prior to the consultants’ field visit. The field teams will create awareness among the local authorities and key respondents to be consulted at country and or refugee camps on the assessment exercise

· Working space, including other office support facilities / services (i.e. photocopying, printing, internet connection, and Power Point presentation facilities while in Juba and or at field level will be provided by LWF.

Work Plan and Time Frame

The time frame for this consultancy will be 23 working days

  • Desk study/document review and development of tools, briefing and travels – 5 days
  • Field level pre-testing and assessment in Maban and Panrieng – 12 days
  • Data analysis, report writing and log frame development – 6 days


The key outputs will be:

  • A set of data collection tools and methodologies
  • A detailed 25 pages Needs Assessment Report with recommendations which, among others, includes direction on how best LWF can devise strategies to include host communities and IDPs activities in the refugee program interventions in Maban and Panrieng Counties, including clear linkages in Education, Child and Youth Protection and livelihood for the targeted communities (host, refugees, IPDs and cattle camps)
  • A one year master Log Frame based on priorities identified by the assessment among the refugees and IDPs/Host community residing in the vicinity of the refugee camps in Maban and Panrieng Counties Including the cattle camps in Panrieng County

Financial Proposal

The consultant will present a financial and technical outline proposal as one proposal

Consultant specification

One Consultant (Male or Female) will be engaged for this assignment. The prospective consultant (individual and or firm is expected to have an appropriate blend and balance of skills in Program/Project Management, research/assessment skills, data analysis, English language (spoken and Written) and strong interpersonal skills.

Qualifications and skills of the consultants should include:

· A Master’s degree in Education and or social science or development studies from a recognised university.

· A minimum of eight years’ experience in the field of Education with exposure to assessments and particularly Education in Emergencies (EiE)

· Experience in a similar undertaking in the refugee programming context and or managing refugee and host community support interventions is a key requirement.

· Experience with community-led, participatory and rights based approaches (RBAs) and CHS.

· Experiences in the ECHO/EU, SIDA, BPRM, UNHCR donor requirements

· Experience in development of log-frames

  • Excellent report writing, communication and Power Point skills.
  • Good human relation skills in relating to sensitive local communities with generally low educational background.
  • Good understanding and sensitivity to security dynamics, the cultural and socio-economic context of South Sudan will be an added advantage

How to apply:

“LWF is committed to child safeguarding policy to ensure we keep children safe so our selection process reflects our commitment to the protection of children from abuse”.

Submission of Technical proposal

Qualified and interested consultants are required to submit a six page technical proposal demonstrating the consultant’s understanding of the assignment and its objectives, brief interpretation of the assessment methodology, a clear and comprehensive work plan outlining the major activities and implementation time schedule amongst other relevant information and a financial proposal with details on daily consultancy fee not later than 12th Nov 2016. The actual consultancy will commence on the 20th Nov 2016.

All application should be addressed to

South Sudan: Final End of Project Evaluation Protection and Livelihoods Assistance to Refugees in Unity & Upper Nile States (Maban & Ajuong Thok) (Re-advertised)

Organization: Danish Refugee Council
Country: South Sudan
Closing date: 25 Jul 2016

About DRC South Sudan

DRC has been working with Sudanese refugees in Uganda since 1999. Upon the 2005 Comprehensive Peace Agreement, DRC started operating in South Sudan with the overall objective of providing durable solutions for refugees and IDP returnees. In South Sudan DRC has proven technical and organizational capacity in multi sector and integrated emergency response – for both refugees and IDPs – the components of which include: Camp Coordination and Camp Management (CCCM); Camp Operations (including establishment of refugee camps and provision/maintenance of key infrastructure); Protection and SGBV; emergency and transitional shelter; NFI distributions; food security and livelihoods, including income generating activities (IGAs), agricultural support and farmer field schools. DRC has ongoing projects and operational bases in Maban, Malakal and Melut (Upper Nile State) and Pariang and Bentiu (Unity State). Besides addressing the needs of IDPs and Refugees in those five counties, DRC is also providing humanitarian services from these bases to affected populations in Manyo (Melut), Wau Shiluk and Fashoda (Malakal) and Rubkona Town (from Bentiu).

​**Context and Background of Project**

In Unity State, the refugees in Ajuong Thok camp were transferred from Yida late in 2014, while the sudden influx of refugees from South Kordofan have further increased the number as approximately 700 individuals/week. In light of this the Government of South Sudan (GOSS) approved the expansion of the current camp to accommodate up to 40,000 individuals, as well as the establishment of a second camp in Pamir with capacity for an extra 30,000 refugees. With the increased influx, and unlikely possibility for returns of refugees in the foreseeable future, the need for increased vocational training and livelihood opportunities has been established as a priority by community structures such as the Youth and Women’s committees, created and supported by DRC. The remoteness of Ajuong Thok’s location and the lack of experience or skill-based training of both the refugee and host communities have resulted in limited employment prospects, with working for an NGO being almost the only option. Vocational training has also been identified as an important mechanism to reduce protection concerns related to high levels of disenfranchised youth (10,420 or 51% of camp population between the ages of 15 and 35, as of February 2015), of which the majority are male (67%). Over 52% of the 6,200+ new arrivals in 2015 were in this age group, representing an increase in levels of youth of over 44% in only two months. This proposal seeks to address this growing gap.

​In Upper Nile State, there has seen a progressive development over the last 2 years towards a more stable situation regarding the refugees hosted in Maban County. The refugee crisis response, which started in 2011 through life-saving activities, has now developed into a care and maintenance operation. In regards to the protective environments there was a shift from targeted protection monitoring towards addressing protection concerns which could not be properly addressed during the initial emergency phase, focusing mainly on issues, which mushroomed into larger threats to the safety of beneficiaries. Some of these issues included the non-civilian character of the camps, gender-based violence, heightened and unresolved tensions with the host community and lack of opportunities for self-sufficiency that especially affect the most vulnerable population. Additionally, in early 2015 Maban County has been affected by insecurity. The presence of IDPs has caused an increase in tensions, due to limited resources and heightened distrust between Host, IDP and refugee communities due to perceived differences in levels of assistance, with the host community feeling discriminated.

Danish Refugee Council (DRC) has been implementing the BPRM funded Program of “Protection and Livelihoods assistance to Refugees in Unity and Upper Nile States” since August 2015. The BPRM project will formally end on the 31st July, 2016. DRC plans to conduct a final end of project evaluation of the project between mid-July and the end of August 2016.

​The overall objective of BPRM has been to contribute to increased protection of refugees and host community in Upper Nile and Unity States through increased self-reliance and support to livelihoods and SGBV prevention and response activities.

​Specifically BPRM has aimed:

​To support the creation of livelihood and income-generating opportunities for youth and women in Ajuong Thok Camp and Jam Jang host community in Unity State, and in Doro and Batil Camp and host community in Upper Nile State.

  • To strengthen the capacity for self-reliance of refugees and host community members with existing skills and livelihood opportunities in Ajuong Thok, Unity State, with a particular focuses on young and adult females.
  • To contribute to the creation of a favorable protection environment in all camps in Maban, Upper Nile State.
  • To contribute to the improvement in SGBV prevention and response at the local authority and community levels in Maban, Upper Nile State.

Objectives of the Evaluation**

​The overall objective of the end project evaluation is to assess the degree to which BPRM project has attained the objectives and results as outlined in Grants agreement. The evaluation will particularly emphasize on evaluation criteria of OECD DAC i.e. relevance, effectiveness, efficiency, impact and sustainability of the interventions and extract the lessons/recommendations to enhance the quality of future Protection and Food security & livelihood programming for Refugees and Hosts in South Sudan.

The main focus of the evaluation will be “To measure the extent to which the targeted household have improved standard of living through protection interventions, access to increased and diversified household income and livelihood opportunities”

​The specific objectives of the evaluation include;

​The extent to which the youth and women in Unity States (Ajuong Thok Camp and Jam Jang host community), and in Upper Nile State (Doro Camp and host community) have improved their livelihoods through income generating and vocational skills transfer activities of the Project.

  • The extent to which the skilled young and adult females from both Refugees and host community in Ajuong Thok, unity state have strengthened capacity of self-reliance.
  • How far the project contributes to the creation of a favourable protection environment in all camps in Maban, Upper Nile State.
  • How far the project contributes to the improvement in SGBV prevention and response at the local authority and community levels in Maban, Upper Nile State.

Evaluation Facts

​Project Title: Protection and Livelihoods Assistance to Refugees in Unity and Upper Nile States

  • Timing of Evaluation: 15th July – 15th August, 2016
  • Evaluation Owner: Danish Refugee Council, South Sudan
  • Evaluation Manager: Monitoring & Evaluation Coordinator
  • Evaluation Team: Evaluation Consultant, Protection Coordinator, Food Security & Livelihood Coordinator, M&E Coordinator, Protection & FSL Managers in Ajuong Thok and Maban
  • Type of evaluation: End of Project Evaluation
  • Evaluation Trigger: The BPRM project has commitment to conduct the evaluation at the end of project.

Intended use of the Evaluation findings and recommendations**

The findings/recommendations from evaluation will be used at field level in order to inform future planning and designing of similar interventions with improved version as well as can be beneficial at the HQ level both in terms of relevance of recommendations and follow up on evaluation methodologies for similar projects in other country operations.

The evaluation findings will be presented to senior management in country with relevant staff, concern donors and other related protection and food cluster group through email and lesson learned along with final report with HQ.

​**Scope of the evaluation**

​Time frame: 5th August, 2016 to 5th September, 2016

  • Thematic areas: Livelihood, Income Generating Activities, Self-reliance, Protection and SGBV
  • Geographical areas: Ajuong Thok Camp and Jam Jang host community in Unity State, and in Doro and Batil Camp Maban and host community in Upper Nile State.
  • Evaluation Process/Required Tasks
  • Develop Inception report/Response to ToRs and present for review and approval.
  • Develop primary methodology of the survey, data collection tools, sampling and analysis instruments and present for review and approval.
  • Facilitate an expert/stakeholder review of the tools and methodology proposed for the survey in Unity and Upper Nile state.
  • Revise the tools and methodology proposed for the survey based on feedback from the expert/stakeholder review.
  • Train enumerators from DRC/Consultant-Applicant on use of data collection tools.
  • Lead the data collection exercise with participation of DRC.
  • Perform data analysis.
  • Generate and present the draft final evaluation report for expert/stakeholder review and input in Unity (Ajuong Thok) and Upper Nile state (Maban). To check the factual basis of the evaluation, and to discuss the draft findings, conclusions and recommendations.
  • Incorporate stakeholder/expert comments and submit final report.
  • Present the final evaluation report to DRC.

Evaluation Criteria**

The End Project Evaluation of BPRM project will use those of the OECD DAC evaluation criteria for humanitarian emergencies that are assess to be relevant for the objective of EPE, which includes.

  • Relevance
  • Effectiveness
  • Efficiency
  • Impact
  • Sustainability

In addition, the following DRC Operational Principles relevant to the project should be taken into account:

​Protection: The DRC’s activities improve, rather than undermine, the protection of people.

Emergency Preparedness and Response: The DRC response timely, effectively and comprehensively to humanitarian emergencies where the DRC is present.

Key evaluation questions


  • To what extent to the objectives of a project intervention are consistent with beneficiaries’ requirements, country needs, global priorities and partners’ and donors’ policies?
  • Are the objectives of project intervention and/or its design are still appropriate given changed circumstances?


  • To what extent the project intervention’s objectives were achieved, or are expected to be achieved, taking into account their relative importance.


  • How economically the project resources/inputs (funds, expertise, time, etc.) are converted in to results?
  • Impact
  • What Positive and negative, primary and secondary long-term effects (Social and Economic) are produced by the project intervention, directly or indirectly, intended or unintended?


  • What are the prospects for the benefits of the project to be sustained after the interventions are over?
  • To what extent the project interventions address the community resilience in order to cope with shocks?

Evaluation deliverables

  • Agreed study design and tools.
  • An agreed and peer-reviewed (other NGOs, BPRM and Governmental stakeholders) final project evaluation report.
  • Presentation of evaluation findings and recommendations: The evaluator will present the evaluation findings and the recommendation to a group of participants from DRC senior management and relevant implementing managers/coordinators.

Final Report**:

​The evaluator(s) will produce/submit a report in hard and soft form (of no more than 30 pages plus annexes, in Microsoft Word). The report should include:

  • Basic Information (1 page)
  • Executive Summary (2 – 3 page)
  • Introduction/Background of the project (2 page)
  • Evaluation methodology
  • Findings from the evaluation in relation to the Section-8 above
  • Summary of recommendations (Specific, simple and doable recommendations)
  • A lesson learned report as per DRC, South Sudan template.
  • Annexes – Evaluation ToRs, Evaluation schedule, List of persons interviewed and sites visited, Documents consulted, Data collection tools and detailed analysis
  • Data Tables, Graphical representation, List of areas visited, Questionnaires, List of people met Program. List of community people met/interviewed (will ensure maintain Gender balance).
  • List of any other stakeholders including government, donors other implementing agencies in same area of DRC as relevant to the evaluation.

Recommended documentation for review**

​Project proposal (including the original proposal)

  • Log frame (including the original log frame)
  • Monitoring data and analysis of that data
  • Project Narrative and Financial Reports (Interim and Annual Reports)
  • Project Quarterly reports.
  • Annual Review documents.

Expertise Required (qualifications and competencies)**

​The team of consultant/consultancy firm will be expected to present the following qualifications and competencies:

  • A minimum of master’s degrees in the fields of development studies, statistics, Food security and Livelihood and Protection.
  • At least 5 years’ experience in conducting research and evaluation of livelihoods (particularly vocational skills transfer, income generation and resilience building programmes) and Protection related programs
  • Comprehensive knowledge of South Sudan’s context.
  • Experience of conducting similar studies in South Sudan or similar contexts (including BPRM funded Projects).
  • Ability to interpret and analyse complex qualitative and quantitative data and to present finding and recommendations in a clear and concise way.
  • Demonstrated ability to produce high quality reports and publications.
  • Excellent inter-personal communication including experience of facilitation and presentation.
  • Ability to work under pressure and to meet deadlines.
  • Knowledge and sensitivity to political and social contexts of South Sudanese communities.

How to apply:

Submission of Proposal

All expressions of interest should include the following:**

Cover Letter: A 2-3 pages letter addressing the evaluation criteria.

Technical proposal detailing**

  • How the consultant/firm understands the scope of work and evaluation objectives.
  • A detailed methodology of how the assignment will be conducted and within a period not exceeding 30 days
  • A work plan outlining the scheduling of major activities.
  • A profile indicating the consultants/firm’s experience in the assignments of similar nature.
  • Curriculum vitae of team leader and technical experts.

Financial Proposal detailing

  • Financial proposal with itemized budgets and explanation notes.

Deadline for submission of proposal is 25th July, 2016 1700 hrs (Juba South Sudan Time).**

Application process**

​Interested? Then apply for this position by clicking on the apply button.

If you have questions or are facing problems with the online application process, please contact

​**Need further information**

For more details on this consultancy please contact Saeed Ahmad, Quality Management Advisor at

Please note that applications sent directly to Saeed Ahmad will not be considered. For further information about the Danish Refugee Council, please consult our website